For businesses importing or exporting goods in the European Union, an EORI number is an important part of the customs registration process. Companies need this unique identification number to complete certain customs formalities, including import and export declarations.
For international businesses planning to trade through the Netherlands, one common question is: how long does it take to get an eori number?
The registration process can be relatively straightforward when the application is submitted correctly and all required documents are available. However, the actual processing time depends on the Dutch customs authority’s verification process, the company’s circumstances, and whether additional information is requested.
This guide explains the expected EORI registration timeline in the Netherlands, the application process, possible delays, and how businesses can prepare.
How Long Does It Take to Get an EORI Number in the Netherlands?
The time required to obtain an EORI number in the Netherlands depends on the application and the verification requirements.
A straightforward application with complete and accurate information may be processed relatively quickly. However, there is no single guaranteed processing time that applies to every business.
For non-EU companies, additional checks may be necessary because the applicant is established outside the European Union. The Dutch customs authority may need to verify the company’s legal identity, registered address, and supporting documents.
Businesses should therefore avoid planning an import or export shipment on the assumption that registration will be completed within a specific number of days. It is better to apply well before the first customs declaration is required.
What Factors Affect EORI Registration Time?
Several factors can influence how quickly a business receives its EORI number.
1. Completeness of the Application
Missing information is one of the most avoidable causes of delays. If the company submits an application without the necessary details or supporting documents, the customs authority may request additional information.
Before applying, check that the legal company name, registration details, address, and contact information are accurate.
2. Company Establishment Outside the EU
Non-EU businesses may need additional verification compared with companies established within the European Union.
For example, a company based in India or the United States may be asked to provide evidence of its legal registration and business address.
The relevant customs authority may also need to establish whether the Netherlands is the correct member state for the company’s EORI registration.
3. Incorrect or Inconsistent Documents
Differences between the company name on its incorporation certificate and the information in the application can lead to further checks.
Businesses should ensure that their documents are clear, current, and consistent.
4. Additional Verification Requests
The customs authority may ask for clarification about the company’s business activities, customs responsibilities, or authorised representative.
How quickly the company responds can affect the overall registration timeline.
5. Application Volume and Administrative Processing
Processing may also depend on the administrative workload of the relevant authority. Businesses should allow sufficient time rather than waiting until goods are ready for shipment.
How to Apply for an EORI Number in the Netherlands
The registration process involves several practical steps. Businesses should first confirm that they need an EORI number and that the Netherlands is the correct country for their application.
Step 1: Check Whether Your Business Needs an EORI Number
An EORI number is generally required when a business performs customs activities in the EU that require customs identification.
For example, a non-EU company importing goods into the Netherlands may need an EORI number depending on its role in the customs declaration.
However, simply selling products to European customers does not automatically mean that the seller needs its own EORI number. The responsibilities of the importer, exporter, and customs representative should be reviewed.
Step 2: Confirm the Correct Registration Country
A non-EU business generally applies in the EU member state where it first carries out a customs activity requiring EORI registration.
If the Netherlands is the appropriate country, the application should follow the Dutch customs registration procedure.
An EORI number issued by one EU member state is generally recognised throughout the European Union.
Step 3: Prepare the Required Documents
The exact requirements can vary, but businesses should be ready to provide:
- Certificate of incorporation or equivalent company registration evidence.
- Company registration number.
- Registered business address.
- Details of directors or authorised representatives, where requested.
- Description of the company’s business and customs activities.
- Authorisation documents if a representative submits the application.
Non-EU companies should check whether translations or additional verification are required.
Step 4: Submit the Application
Submit the application through the relevant Dutch customs procedure.
Make sure all company details match the supporting documents. Incorrect information can result in further questions and additional processing time.
Step 5: Respond to Any Questions
If the customs authority requests further information, provide the requested documents as soon as possible.
Delays in responding can extend the overall registration process.
Step 6: Verify the EORI Number
After receiving the EORI number, check that the details are correct. The European Commission’s EORI validation service can be used to verify whether a number is valid.
Keep the registration details available for future customs declarations.
Can a Non-EU Company Get a Dutch EORI Number?
Yes. A company established outside the European Union may obtain a Dutch EORI number if the Netherlands is the appropriate member state for its customs registration.
For example, an Indian trading company importing goods through the Netherlands may need to register with Dutch customs if it is responsible for the relevant customs activity.
Importantly, an EORI number does not automatically require the company to establish a Dutch BV. Customs registration and company incorporation are separate processes.
However, companies planning to build a long-term presence in the Netherlands may consider establishing a local business entity. Their decision should depend on commercial operations, tax obligations, staffing plans, and the wider business structure.
How EORI Registration Relates to VAT and Other Business Obligations
EORI registration is only one part of managing international trade in Europe.
Businesses importing goods into the Netherlands may also need to review their VAT obligations. Depending on the transaction and business arrangement, they may require VAT registration, fiscal representation, or other tax support.
For example, a company importing goods into the Netherlands and subsequently selling them to customers in the EU may have VAT reporting responsibilities.
Professional transfer pricing advisory netherlands support may also become relevant when a business operates through related companies in different countries. Where related entities trade goods or services with one another, transactions may need to follow the arm’s-length principle and meet applicable documentation requirements.
Companies making international payments should also review business foreign exchange services. Currency conversion costs, exchange-rate movements, and payment arrangements can affect the cost of importing goods and managing suppliers.
These requirements are separate from EORI registration, but considering them together can help businesses prepare for European operations.
Tips to Avoid Delays in Getting an EORI Number
Businesses can reduce the risk of avoidable registration delays by preparing before they submit their application.
- Check the correct member state: Confirm where the company should register before applying.
- Prepare documents in advance: Collect incorporation and business registration documents early.
- Use consistent company details: Ensure names and addresses match across all documents.
- Check representation requirements: Understand whether a customs representative is involved and what authority is needed.
- Apply before shipping: Do not leave registration until the goods are ready for customs clearance.
- Respond promptly: Provide additional information quickly if the customs authority requests it.
Good preparation makes the process easier to manage and reduces the likelihood of repeated correspondence.
How FlorinTax Can Help With EORI Registration in the Netherlands
International businesses may find Dutch customs and tax requirements difficult to navigate, particularly when they are applying from outside the European Union.
FlorinTax supports international companies with EORI and VAT registration, fiscal representation, Dutch company formation, and other business compliance services.
Whether a company is preparing its first shipment or expanding its existing European operations, the right guidance can help it understand the registrations and responsibilities that apply.
Businesses can visit FlorinTax to discuss their Dutch registration requirements and explore the support available for international operations.
Final Thoughts
The time required to obtain an EORI number in the Netherlands depends on the completeness of the application, the company’s establishment, and any additional verification required by Dutch customs.
There is no guaranteed processing period for every applicant, so businesses should prepare their documents early and allow enough time before carrying out customs activities.
By confirming the correct registration country, submitting accurate information, and addressing VAT and other compliance requirements separately, international companies can prepare more effectively for trading in the European Union.
